{"id":154,"date":"2018-06-16T23:25:20","date_gmt":"2018-06-16T23:25:20","guid":{"rendered":"https:\/\/pressbooks.ulib.csuohio.edu\/accessibility\/?post_type=chapter&p=154"},"modified":"2019-03-03T02:25:58","modified_gmt":"2019-03-03T02:25:58","slug":"chapter-2-8-descriptive-links-and-tool-tips-in-word","status":"publish","type":"chapter","link":"https:\/\/pressbooks.ulib.csuohio.edu\/accessibility\/chapter\/chapter-2-8-descriptive-links-and-tool-tips-in-word\/","title":{"rendered":"Descriptive Links and Tool Tips in Word"},"content":{"raw":"

At some point in a document or course creation, you'll want to provide links to other websites or pages. Screen reader users can bring up a list of links on a page, much like they bring up lists of all the headings on a page, or landmarks. In JAWS, a screen reader user does this by pressing the Insert<\/strong> key followed by F7<\/strong>.\u00a0 It's important to use descriptive text for your links that convey where the link is going to or it's purpose, so that the links in this list make sense to a user taken out of context.\u00a0 You don't want to use \"click here<\/span>\" or \"read more<\/span>.\" If there are more than one of these \"click here<\/span>\" or \"read more<\/span>\" links on a page, a screen reader user may not remember, provided she or he read the page, which \"read more<\/span>\" went with which topic. It's best to write the sentence in such a way to provide link text that will describe the purpose of the link and where it will lead to. The link text should be meaningful and unique from the other link text on the page.<\/p>\r\n

In the following example I'll show you what you should avoid and then how to rewrite and relink it for descriptive link text.<\/p>\r\n

Avoid this type of writing and linking:<\/em><\/strong><\/p>\r\n

\"For more information about Fair Use of copyrighted materials, click here<\/a>. For information about a Fair Use Evaluator that can help you decide if your specific use of copyrighted material favors Fair User or not, click here<\/a>. For a chart that shows a list of conditions that favor or oppose Fair Use, click here<\/a>.<\/p>\r\n

or<\/p>\r\n

\"More information about Fair Use of copyrighted materials can be found at\u00a0http<\/span>:\/\/librarycopyright<\/span>.net\/<\/a>. If you would like to take a Fair Use Evaluator to determine if your use of copyrighted materials falls under Fair Use please visit\u00a0http<\/span>:\/\/librarycopyright<\/span>.net\/resources\/fairuse<\/span>\/<\/a>. There is a checklist of Fair Use chart at\u00a0https<\/span>:\/\/library.wheaton<\/span>.edu<\/span>\/copyright\/8<\/a> to see uses that favor Fair Use vs. oppose Fair Use.<\/p>\r\n

How you could reword the text to provide descriptive, accessible text links:<\/em><\/strong><\/p>\r\n

\"More information about Fair Use of copyrighted materials can be found on the Copyright Advisory Network's website<\/a>. If you have a question about whether a use falls under Fair Use or not, you can take the Fair Use Evaluator<\/a> on the their site. There is also Fair Use chart\u00a0 at Wheaton's Buswell<\/span><\/span> Library<\/a>, that you can use as a quick guide to see if your use of copyrighted materials is favoring or opposed to Fair Use.\"<\/p>\r\n\r\n

\r\n

Key Takeaway<\/p>\r\n\r\n<\/header>\r\n

\r\n

If you know that the Word file will be printed, you can include the URL for the link in parenthesis next to the descriptive link, so that sighted users can enter it into a browser if needed. So, our first sentence above would look like:<\/p>\r\n

\"More information about Fair Use of copyrighted materials can be found on the Copyright Advisory Network's website<\/a> ( http:\/\/librarycopyright.net\/).\"<\/p>\r\n\r\n<\/div>\r\n<\/div>\r\n

The following is a screen capture of JAWS links list showing the links on this page. You can see the three vague \"click here\" links followed by the three descriptive text links. The later three are best practice.<\/p>\r\n\"JAWS\r\n\r\nWord often makes text that starts with http:\/\/ into a link automatically. You can change the link text that is displayed by highlighting the text and going under the Insert<\/strong> menu and selecting Links<\/strong> to bring up the Insert Hyperlink<\/strong> window. Below is an image of the URL http<\/span>:\/\/librarycopyright<\/span>.net\/<\/a>\u00a0highlighted (selected by dragging over it), the\u00a0Insert tab options displayed, and Hyperlink options expanded.<\/span>\r\n\r\n\"Screen\r\n\r\nAfter you select Hyperlink<\/strong>, in the window that pops-up, at the top where it says Text to display<\/strong>, describe where the link takes the user, or the function of it, e.g. \u201cthe Copyright Advisory Network's website.\u201d<\/span>\r\n\r\n\"Screen\r\n\r\nIn Word, the ScreenTip<\/strong> option is similar to adding a Title<\/strong> attribute to a link in html, or with the Blackboard's content editor. The Title attribute or ScreenTip will show on screen to sighted users when the link is moused over or tabbed to, that is, when the link has focus. The text for the ScreenTip or Title attribute should be different from the link text. It is advisory in nature, so in this case, we can write at ScreenTip that says, \"This link will take you to the Copyright Advisory Network's website.<\/em>\" We'll do this by clicking on the ScreenTip<\/strong>\u00a0button to the right of the text entry box for Text to display<\/strong>. The image below shows the Set Hyperlink\u00a0ScreenTip window with the ScreenTip\u00a0text written in it. Be sure to click OK to close both Hyperlink\u00a0editing pop-up windows to save your changes.<\/span>\r\n\r\n\"\"\r\n\r\n ","rendered":"

At some point in a document or course creation, you’ll want to provide links to other websites or pages. Screen reader users can bring up a list of links on a page, much like they bring up lists of all the headings on a page, or landmarks. In JAWS, a screen reader user does this by pressing the Insert<\/strong> key followed by F7<\/strong>.\u00a0 It’s important to use descriptive text for your links that convey where the link is going to or it’s purpose, so that the links in this list make sense to a user taken out of context.\u00a0 You don’t want to use “click here<\/span>” or “read more<\/span>.” If there are more than one of these “click here<\/span>” or “read more<\/span>” links on a page, a screen reader user may not remember, provided she or he read the page, which “read more<\/span>” went with which topic. It’s best to write the sentence in such a way to provide link text that will describe the purpose of the link and where it will lead to. The link text should be meaningful and unique from the other link text on the page.<\/p>\n

In the following example I’ll show you what you should avoid and then how to rewrite and relink it for descriptive link text.<\/p>\n

Avoid this type of writing and linking:<\/em><\/strong><\/p>\n

“For more information about Fair Use of copyrighted materials, click here<\/a>. For information about a Fair Use Evaluator that can help you decide if your specific use of copyrighted material favors Fair User or not, click here<\/a>. For a chart that shows a list of conditions that favor or oppose Fair Use, click here<\/a>.<\/p>\n

or<\/p>\n

“More information about Fair Use of copyrighted materials can be found at\u00a0http:\/\/librarycopyright.net\/<\/a>. If you would like to take a Fair Use Evaluator to determine if your use of copyrighted materials falls under Fair Use please visit\u00a0http:\/\/librarycopyright.net\/resources\/fairuse\/<\/a>. There is a checklist of Fair Use chart at\u00a0https:\/\/library.wheaton.edu\/copyright\/8<\/a> to see uses that favor Fair Use vs. oppose Fair Use.<\/p>\n

How you could reword the text to provide descriptive, accessible text links:<\/em><\/strong><\/p>\n

“More information about Fair Use of copyrighted materials can be found on the Copyright Advisory Network’s website<\/a>. If you have a question about whether a use falls under Fair Use or not, you can take the Fair Use Evaluator<\/a> on the their site. There is also Fair Use chart\u00a0 at Wheaton’s Buswell<\/span> Library<\/a>, that you can use as a quick guide to see if your use of copyrighted materials is favoring or opposed to Fair Use.”<\/p>\n

\n
\n

Key Takeaway<\/p>\n<\/header>\n

\n

If you know that the Word file will be printed, you can include the URL for the link in parenthesis next to the descriptive link, so that sighted users can enter it into a browser if needed. So, our first sentence above would look like:<\/p>\n

“More information about Fair Use of copyrighted materials can be found on the Copyright Advisory Network’s website<\/a> ( http:\/\/librarycopyright.net\/).”<\/p>\n<\/div>\n<\/div>\n

The following is a screen capture of JAWS links list showing the links on this page. You can see the three vague “click here” links followed by the three descriptive text links. The later three are best practice.<\/p>\n

\"JAWS<\/p>\n

Word often makes text that starts with http:\/\/ into a link automatically. You can change the link text that is displayed by highlighting the text and going under the Insert<\/strong> menu and selecting Links<\/strong> to bring up the Insert Hyperlink<\/strong> window. Below is an image of the URL http<\/span>:\/\/librarycopyright<\/span>.net\/<\/a>\u00a0highlighted (selected by dragging over it), the\u00a0Insert tab options displayed, and Hyperlink options expanded.<\/span><\/p>\n

\"Screen<\/p>\n

After you select Hyperlink<\/strong>, in the window that pops-up, at the top where it says Text to display<\/strong>, describe where the link takes the user, or the function of it, e.g. \u201cthe Copyright Advisory Network’s website.\u201d<\/span><\/p>\n

\"Screen<\/p>\n

In Word, the ScreenTip<\/strong> option is similar to adding a Title<\/strong> attribute to a link in html, or with the Blackboard’s content editor. The Title attribute or ScreenTip will show on screen to sighted users when the link is moused over or tabbed to, that is, when the link has focus. The text for the ScreenTip or Title attribute should be different from the link text. It is advisory in nature, so in this case, we can write at ScreenTip that says, “This link will take you to the Copyright Advisory Network’s website.<\/em>” We’ll do this by clicking on the ScreenTip<\/strong>\u00a0button to the right of the text entry box for Text to display<\/strong>. The image below shows the Set Hyperlink\u00a0ScreenTip window with the ScreenTip\u00a0text written in it. Be sure to click OK to close both Hyperlink\u00a0editing pop-up windows to save your changes.<\/span><\/p>\n

\"\"<\/p>\n

 <\/p>\n","protected":false},"author":7,"menu_order":8,"template":"","meta":{"pb_show_title":"on","pb_short_title":"","pb_subtitle":"","pb_authors":["heather-caprette"],"pb_section_license":"cc-by-nc-sa"},"chapter-type":[],"contributor":[61],"license":[58],"class_list":["post-154","chapter","type-chapter","status-publish","hentry","contributor-heather-caprette","license-cc-by-nc-sa"],"part":3,"_links":{"self":[{"href":"https:\/\/pressbooks.ulib.csuohio.edu\/accessibility\/wp-json\/pressbooks\/v2\/chapters\/154","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/pressbooks.ulib.csuohio.edu\/accessibility\/wp-json\/pressbooks\/v2\/chapters"}],"about":[{"href":"https:\/\/pressbooks.ulib.csuohio.edu\/accessibility\/wp-json\/wp\/v2\/types\/chapter"}],"author":[{"embeddable":true,"href":"https:\/\/pressbooks.ulib.csuohio.edu\/accessibility\/wp-json\/wp\/v2\/users\/7"}],"version-history":[{"count":14,"href":"https:\/\/pressbooks.ulib.csuohio.edu\/accessibility\/wp-json\/pressbooks\/v2\/chapters\/154\/revisions"}],"predecessor-version":[{"id":669,"href":"https:\/\/pressbooks.ulib.csuohio.edu\/accessibility\/wp-json\/pressbooks\/v2\/chapters\/154\/revisions\/669"}],"part":[{"href":"https:\/\/pressbooks.ulib.csuohio.edu\/accessibility\/wp-json\/pressbooks\/v2\/parts\/3"}],"metadata":[{"href":"https:\/\/pressbooks.ulib.csuohio.edu\/accessibility\/wp-json\/pressbooks\/v2\/chapters\/154\/metadata\/"}],"wp:attachment":[{"href":"https:\/\/pressbooks.ulib.csuohio.edu\/accessibility\/wp-json\/wp\/v2\/media?parent=154"}],"wp:term":[{"taxonomy":"chapter-type","embeddable":true,"href":"https:\/\/pressbooks.ulib.csuohio.edu\/accessibility\/wp-json\/pressbooks\/v2\/chapter-type?post=154"},{"taxonomy":"contributor","embeddable":true,"href":"https:\/\/pressbooks.ulib.csuohio.edu\/accessibility\/wp-json\/wp\/v2\/contributor?post=154"},{"taxonomy":"license","embeddable":true,"href":"https:\/\/pressbooks.ulib.csuohio.edu\/accessibility\/wp-json\/wp\/v2\/license?post=154"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}