{"id":447,"date":"2022-02-10T19:45:55","date_gmt":"2022-02-10T19:45:55","guid":{"rendered":"https:\/\/pressbooks.ulib.csuohio.edu\/project-management-navigating-the-complexity\/?post_type=chapter&p=447"},"modified":"2022-04-15T19:27:43","modified_gmt":"2022-04-15T19:27:43","slug":"6-3-communications-management-protocol","status":"publish","type":"chapter","link":"https:\/\/pressbooks.ulib.csuohio.edu\/project-management-navigating-the-complexity\/chapter\/6-3-communications-management-protocol\/","title":{"rendered":"6.3 Communications Management Protocol"},"content":{"raw":"The communication management plan should include a protocol that delineates all the critical communication channels for the team and stakeholders, such as the purpose of communication, ICTs utilized, frequency of communications, and types of information to be communicated. An example of a Communications Management Protocol has been provided in Table 6.1 which includes only four purposes of communication.\r\n\r\n\r\n\r\n\r\n\r\n\r\n
Table 6.1. Communications Management Protocol<\/caption>\r\n
Purpose of Communication<\/strong><\/td>\r\nSchedule Frequency<\/strong><\/td>\r\nICTs or Other Means Utilized<\/strong><\/td>\r\nTypes of Information<\/strong><\/td>\r\nParticipants: Team Members and Stakeholders<\/strong><\/td>\r\n<\/tr>\r\n
Planning<\/td>\r\nEvery week on Monday<\/td>\r\nMicrosoft Teams\r\n\r\nZoom\r\n\r\nOneDrive\r\n\r\nEmails<\/td>\r\nRequirements\r\n\r\nProject activities\r\n\r\nSchedule\r\n\r\nCost\r\n\r\nRisks and issues<\/td>\r\nAll the team members<\/td>\r\n<\/tr>\r\n
Retrospective<\/td>\r\nEvery week on Friday<\/td>\r\nMicrosoft Teams\r\n\r\nZoom\r\n\r\nOneDrive\r\n\r\nEmails<\/td>\r\nStatus updates\r\n\r\nLessons learned\r\n\r\n <\/td>\r\nAll the team members<\/td>\r\n<\/tr>\r\n
Emergency<\/td>\r\nAs needed<\/td>\r\nZoom or In-person<\/td>\r\nDepends on the reason for emergency<\/td>\r\nAll the team members<\/td>\r\n<\/tr>\r\n
Status updates<\/td>\r\nEvery week after the retrospective meeting\r\n\r\nOr as needed<\/span><\/td>\r\nEmails\r\n\r\nZoom or In-person meetings<\/td>\r\nProgress report\r\n\r\nTracking Gantt Chart\r\n\r\nComparison of baselines with the latest situation<\/td>\r\nProject sponsor\r\n\r\nClient\r\n\r\nAll team members<\/td>\r\n<\/tr>\r\n<\/tbody>\r\n<\/table>","rendered":"

The communication management plan should include a protocol that delineates all the critical communication channels for the team and stakeholders, such as the purpose of communication, ICTs utilized, frequency of communications, and types of information to be communicated. An example of a Communications Management Protocol has been provided in Table 6.1 which includes only four purposes of communication.<\/p>\n\n\n\n\n\n\n\n
Table 6.1. Communications Management Protocol<\/caption>\n
Purpose of Communication<\/strong><\/td>\nSchedule Frequency<\/strong><\/td>\nICTs or Other Means Utilized<\/strong><\/td>\nTypes of Information<\/strong><\/td>\nParticipants: Team Members and Stakeholders<\/strong><\/td>\n<\/tr>\n
Planning<\/td>\nEvery week on Monday<\/td>\nMicrosoft Teams<\/p>\n

Zoom<\/p>\n

OneDrive<\/p>\n

Emails<\/td>\n

Requirements<\/p>\n

Project activities<\/p>\n

Schedule<\/p>\n

Cost<\/p>\n

Risks and issues<\/td>\n

All the team members<\/td>\n<\/tr>\n
Retrospective<\/td>\nEvery week on Friday<\/td>\nMicrosoft Teams<\/p>\n

Zoom<\/p>\n

OneDrive<\/p>\n

Emails<\/td>\n

Status updates<\/p>\n

Lessons learned<\/p>\n

 <\/td>\n

All the team members<\/td>\n<\/tr>\n
Emergency<\/td>\nAs needed<\/td>\nZoom or In-person<\/td>\nDepends on the reason for emergency<\/td>\nAll the team members<\/td>\n<\/tr>\n
Status updates<\/td>\nEvery week after the retrospective meeting<\/p>\n

Or as needed<\/span><\/td>\n

Emails<\/p>\n

Zoom or In-person meetings<\/td>\n

Progress report<\/p>\n

Tracking Gantt Chart<\/p>\n

Comparison of baselines with the latest situation<\/td>\n

Project sponsor<\/p>\n

Client<\/p>\n

All team members<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n","protected":false},"author":3,"menu_order":4,"template":"","meta":{"pb_show_title":"on","pb_short_title":"","pb_subtitle":"","pb_authors":[],"pb_section_license":""},"chapter-type":[],"contributor":[],"license":[],"class_list":["post-447","chapter","type-chapter","status-publish","hentry"],"part":439,"_links":{"self":[{"href":"https:\/\/pressbooks.ulib.csuohio.edu\/project-management-navigating-the-complexity\/wp-json\/pressbooks\/v2\/chapters\/447","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/pressbooks.ulib.csuohio.edu\/project-management-navigating-the-complexity\/wp-json\/pressbooks\/v2\/chapters"}],"about":[{"href":"https:\/\/pressbooks.ulib.csuohio.edu\/project-management-navigating-the-complexity\/wp-json\/wp\/v2\/types\/chapter"}],"author":[{"embeddable":true,"href":"https:\/\/pressbooks.ulib.csuohio.edu\/project-management-navigating-the-complexity\/wp-json\/wp\/v2\/users\/3"}],"version-history":[{"count":6,"href":"https:\/\/pressbooks.ulib.csuohio.edu\/project-management-navigating-the-complexity\/wp-json\/pressbooks\/v2\/chapters\/447\/revisions"}],"predecessor-version":[{"id":839,"href":"https:\/\/pressbooks.ulib.csuohio.edu\/project-management-navigating-the-complexity\/wp-json\/pressbooks\/v2\/chapters\/447\/revisions\/839"}],"part":[{"href":"https:\/\/pressbooks.ulib.csuohio.edu\/project-management-navigating-the-complexity\/wp-json\/pressbooks\/v2\/parts\/439"}],"metadata":[{"href":"https:\/\/pressbooks.ulib.csuohio.edu\/project-management-navigating-the-complexity\/wp-json\/pressbooks\/v2\/chapters\/447\/metadata\/"}],"wp:attachment":[{"href":"https:\/\/pressbooks.ulib.csuohio.edu\/project-management-navigating-the-complexity\/wp-json\/wp\/v2\/media?parent=447"}],"wp:term":[{"taxonomy":"chapter-type","embeddable":true,"href":"https:\/\/pressbooks.ulib.csuohio.edu\/project-management-navigating-the-complexity\/wp-json\/pressbooks\/v2\/chapter-type?post=447"},{"taxonomy":"contributor","embeddable":true,"href":"https:\/\/pressbooks.ulib.csuohio.edu\/project-management-navigating-the-complexity\/wp-json\/wp\/v2\/contributor?post=447"},{"taxonomy":"license","embeddable":true,"href":"https:\/\/pressbooks.ulib.csuohio.edu\/project-management-navigating-the-complexity\/wp-json\/wp\/v2\/license?post=447"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}