{"id":298,"date":"2022-07-25T13:23:46","date_gmt":"2022-07-25T13:23:46","guid":{"rendered":"https:\/\/pressbooks.ulib.csuohio.edu\/projectmanagement2ndedition\/chapter\/9-7-microsoft-project-tutorial\/"},"modified":"2024-12-29T00:00:58","modified_gmt":"2024-12-29T00:00:58","slug":"9-7-microsoft-project-tutorial","status":"publish","type":"chapter","link":"https:\/\/pressbooks.ulib.csuohio.edu\/projectmanagement2ndedition\/chapter\/9-7-microsoft-project-tutorial\/","title":{"rendered":"9.7 Microsoft Project Tutorial"},"content":{"raw":"For the MS Project tutorial, let\u2019s continue with our example of the project for developing a mobile application. Here, we are building upon the Chapter 8 tutorial<\/a>. Therefore, we are working on \u201c1. Scope\u201d (Table 9.7.1). This table also includes the duration, start and finish dates, and predecessors.\r\n

Table 9.7.1: WBS for the Scope Activities of the M-Commerce Project<\/strong><\/p>\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n
WBS<\/strong><\/td>\r\nTask Name<\/strong><\/td>\r\nDuration<\/strong><\/td>\r\nStart<\/strong><\/td>\r\nFinish<\/strong><\/td>\r\nPredecessors<\/strong><\/td>\r\n<\/tr>\r\n
1<\/strong><\/td>\r\nScope<\/strong><\/td>\r\n35 Days<\/strong><\/td>\r\nMon 5\/2\/22<\/strong><\/td>\r\nMon 6\/20\/22<\/strong><\/td>\r\n<\/td>\r\n<\/tr>\r\n
1.1<\/td>\r\nClarify project purpose and determine project scope<\/td>\r\n5 days<\/td>\r\nMon 5\/2\/22<\/td>\r\nFri 5\/6\/22<\/td>\r\n2<\/td>\r\n<\/tr>\r\n
1.2<\/td>\r\nSecure project sponsorship<\/td>\r\n1 day<\/td>\r\nMon 5\/9\/22<\/td>\r\nMon 5\/9\/22<\/td>\r\n3<\/td>\r\n<\/tr>\r\n
1.3<\/strong><\/td>\r\nPreparation of project charter <\/strong><\/td>\r\n22 days<\/td>\r\nTue 5\/10\/22<\/strong><\/td>\r\nWed 6\/8\/22<\/strong><\/td>\r\n<\/td>\r\n<\/tr>\r\n
1.3.1<\/td>\r\nDevelop high-level scope<\/td>\r\n4 days<\/td>\r\nTue 5\/10\/22<\/td>\r\nFri 5\/13\/22<\/td>\r\n3<\/td>\r\n<\/tr>\r\n
1.3.2<\/td>\r\nIdentify overall project risks<\/td>\r\n5 days<\/td>\r\nMon 5\/16\/22<\/td>\r\nFri 5\/20\/22<\/td>\r\n5<\/td>\r\n<\/tr>\r\n
1.3.3<\/td>\r\nDevelop high-level schedule<\/td>\r\n6 days<\/td>\r\nMon 5\/16\/22<\/td>\r\nMon 5\/23\/22<\/td>\r\n5<\/td>\r\n<\/tr>\r\n
1.3.4<\/td>\r\nIdentify main resources and develop a high-level budget<\/td>\r\n2 days<\/td>\r\nTue 5\/24\/22<\/td>\r\nWed 5\/25\/22<\/td>\r\n7<\/td>\r\n<\/tr>\r\n
1.3.5<\/td>\r\nIdentify key stakeholders and project team member roles<\/td>\r\n8 days<\/td>\r\nMon 5\/23\/22<\/td>\r\nWed 6\/1\/22<\/td>\r\n5,6<\/td>\r\n<\/tr>\r\n
1.3.6<\/td>\r\nDevelop project approval requirements and project exit criteria<\/td>\r\n5 days<\/td>\r\nThu 6\/2\/22<\/td>\r\nWed 6\/8\/22<\/td>\r\n5,6,7,8,9<\/td>\r\n<\/tr>\r\n
1.4<\/td>\r\nApproval of project charter by the sponsor<\/td>\r\n2 days<\/td>\r\nThu 6\/9\/22<\/td>\r\nFri 6\/10\/22<\/td>\r\n10<\/td>\r\n<\/tr>\r\n
1.5<\/td>\r\nSecure core resources<\/td>\r\n5 days<\/td>\r\nMon 6\/13\/22<\/td>\r\nFri 6\/17\/22<\/td>\r\n11<\/td>\r\n<\/tr>\r\n
1.6<\/td>\r\nInitiation stage complete<\/td>\r\n0 days<\/td>\r\nMon 6\/20\/22<\/td>\r\nMon 6\/20\/22<\/td>\r\n12<\/td>\r\n<\/tr>\r\n<\/tbody>\r\n<\/table>\r\nWe identified the resources in Chapter 8. Now, in the Resource Sheet, we can type the standard rates of resources (Figure 9.7.1).\r\n\r\n[caption id=\"attachment_297\" align=\"aligncenter\" width=\"626\"]\"Resource Figure 9.7.1: Resource Sheet[\/caption]\r\n\r\nIn the Resource Sheet, there are three types of resources:\r\n
    \r\n \t
  1. Work: Work resources are people and equipment. They have a standard rate per hour.<\/li>\r\n \t
  2. Material: Material resources are consumable supplies. They have a unit of measurement, such as tones, boxes, and cubic yards.<\/li>\r\n \t
  3. Cost: Cost resources are independent costs we want to associate with a task such as a plane ticket.<\/li>\r\n<\/ol>\r\nIn Table 9.5 (Section 9.4), we determined contingency reserves for three activities. As seen in Figure 9.7.1 above, contingency reserves were indicated as a \"Cost\" type independent of hourly work. \u00a0For activity 1.1, let's double-click on the activity row. The \"Task Information\" window will pop up. Then, let\u2019s click the \u201cResources\u201d tab. For the work type resources (i.e., Sales and Marketing Experts and Systems Analysts), the cost is calculated automatically based on the hours worked. For the cost type, we must type the cost on this window. For activity 1.1, the contingency reserve is $300 (Figure 9.7.2).\r\n\r\n \r\n\r\n[caption id=\"attachment_297\" align=\"aligncenter\" width=\"889\"]\"The Figure 9.7.2: Resources tab on the Task Information window[\/caption]\r\n\r\nWhen we finish typing the contingency reserves for the other two activities, the Gantt Chart will be as in Figure 9.7.3.\r\n\r\n[caption id=\"attachment_297\" align=\"aligncenter\" width=\"626\"]\"Gantt Figure 9.7.3: Gantt Chart with the resources indicated on the right of the bars[\/caption]\r\n\r\nIn this tutorial, we ignore the project manager\u2019s salary. As seen in Figure 9.7.4, we can insert a new column, \u201cCost,\u201d to the left of Resource Names, and therefore, we can directly see the cost per activity on the main window (Gantt Chart view).\r\n\r\n[caption id=\"attachment_297\" align=\"aligncenter\" width=\"626\"]\"Adding Figure 9.7.4: Adding a cost column to the right of Resource Names[\/caption]\r\n\r\n ","rendered":"

    For the MS Project tutorial, let\u2019s continue with our example of the project for developing a mobile application. Here, we are building upon the Chapter 8 tutorial<\/a>. Therefore, we are working on \u201c1. Scope\u201d (Table 9.7.1). This table also includes the duration, start and finish dates, and predecessors.<\/p>\n

    Table 9.7.1: WBS for the Scope Activities of the M-Commerce Project<\/strong><\/p>\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n
    WBS<\/strong><\/td>\nTask Name<\/strong><\/td>\nDuration<\/strong><\/td>\nStart<\/strong><\/td>\nFinish<\/strong><\/td>\nPredecessors<\/strong><\/td>\n<\/tr>\n
    1<\/strong><\/td>\nScope<\/strong><\/td>\n35 Days<\/strong><\/td>\nMon 5\/2\/22<\/strong><\/td>\nMon 6\/20\/22<\/strong><\/td>\n<\/td>\n<\/tr>\n
    1.1<\/td>\nClarify project purpose and determine project scope<\/td>\n5 days<\/td>\nMon 5\/2\/22<\/td>\nFri 5\/6\/22<\/td>\n2<\/td>\n<\/tr>\n
    1.2<\/td>\nSecure project sponsorship<\/td>\n1 day<\/td>\nMon 5\/9\/22<\/td>\nMon 5\/9\/22<\/td>\n3<\/td>\n<\/tr>\n
    1.3<\/strong><\/td>\nPreparation of project charter <\/strong><\/td>\n22 days<\/td>\nTue 5\/10\/22<\/strong><\/td>\nWed 6\/8\/22<\/strong><\/td>\n<\/td>\n<\/tr>\n
    1.3.1<\/td>\nDevelop high-level scope<\/td>\n4 days<\/td>\nTue 5\/10\/22<\/td>\nFri 5\/13\/22<\/td>\n3<\/td>\n<\/tr>\n
    1.3.2<\/td>\nIdentify overall project risks<\/td>\n5 days<\/td>\nMon 5\/16\/22<\/td>\nFri 5\/20\/22<\/td>\n5<\/td>\n<\/tr>\n
    1.3.3<\/td>\nDevelop high-level schedule<\/td>\n6 days<\/td>\nMon 5\/16\/22<\/td>\nMon 5\/23\/22<\/td>\n5<\/td>\n<\/tr>\n
    1.3.4<\/td>\nIdentify main resources and develop a high-level budget<\/td>\n2 days<\/td>\nTue 5\/24\/22<\/td>\nWed 5\/25\/22<\/td>\n7<\/td>\n<\/tr>\n
    1.3.5<\/td>\nIdentify key stakeholders and project team member roles<\/td>\n8 days<\/td>\nMon 5\/23\/22<\/td>\nWed 6\/1\/22<\/td>\n5,6<\/td>\n<\/tr>\n
    1.3.6<\/td>\nDevelop project approval requirements and project exit criteria<\/td>\n5 days<\/td>\nThu 6\/2\/22<\/td>\nWed 6\/8\/22<\/td>\n5,6,7,8,9<\/td>\n<\/tr>\n
    1.4<\/td>\nApproval of project charter by the sponsor<\/td>\n2 days<\/td>\nThu 6\/9\/22<\/td>\nFri 6\/10\/22<\/td>\n10<\/td>\n<\/tr>\n
    1.5<\/td>\nSecure core resources<\/td>\n5 days<\/td>\nMon 6\/13\/22<\/td>\nFri 6\/17\/22<\/td>\n11<\/td>\n<\/tr>\n
    1.6<\/td>\nInitiation stage complete<\/td>\n0 days<\/td>\nMon 6\/20\/22<\/td>\nMon 6\/20\/22<\/td>\n12<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

    We identified the resources in Chapter 8. Now, in the Resource Sheet, we can type the standard rates of resources (Figure 9.7.1).<\/p>\n

    \"Resource
    Figure 9.7.1: Resource Sheet<\/figcaption><\/figure>\n

    In the Resource Sheet, there are three types of resources:<\/p>\n

      \n
    1. Work: Work resources are people and equipment. They have a standard rate per hour.<\/li>\n
    2. Material: Material resources are consumable supplies. They have a unit of measurement, such as tones, boxes, and cubic yards.<\/li>\n
    3. Cost: Cost resources are independent costs we want to associate with a task such as a plane ticket.<\/li>\n<\/ol>\n

      In Table 9.5 (Section 9.4), we determined contingency reserves for three activities. As seen in Figure 9.7.1 above, contingency reserves were indicated as a “Cost” type independent of hourly work. \u00a0For activity 1.1, let’s double-click on the activity row. The “Task Information” window will pop up. Then, let\u2019s click the \u201cResources\u201d tab. For the work type resources (i.e., Sales and Marketing Experts and Systems Analysts), the cost is calculated automatically based on the hours worked. For the cost type, we must type the cost on this window. For activity 1.1, the contingency reserve is $300 (Figure 9.7.2).<\/p>\n

       <\/p>\n

      \"The
      Figure 9.7.2: Resources tab on the Task Information window<\/figcaption><\/figure>\n

      When we finish typing the contingency reserves for the other two activities, the Gantt Chart will be as in Figure 9.7.3.<\/p>\n

      \"Gantt
      Figure 9.7.3: Gantt Chart with the resources indicated on the right of the bars<\/figcaption><\/figure>\n

      In this tutorial, we ignore the project manager\u2019s salary. As seen in Figure 9.7.4, we can insert a new column, \u201cCost,\u201d to the left of Resource Names, and therefore, we can directly see the cost per activity on the main window (Gantt Chart view).<\/p>\n

      \"Adding
      Figure 9.7.4: Adding a cost column to the right of Resource Names<\/figcaption><\/figure>\n

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