Creating Accessible Word Documents

Word documents are frequently uploaded to online courses as syllabi, course schedules, assignment instructions, bibliographies and other handouts.  In this module, you’ll learn about ways of formatting your Microsoft Word files that will enhance accessibility.

Learning Objectives

By the end of this chapter, you should be able to:

  1. set the document language
  2. designate headings and emphasized text with Word styles
  3. create descriptive hyperlink text
  4. create alt descriptions for non-text elements, such as images
  5. create a header row on any table and add table descriptions if needed
  6. choose a font that shows well on screen and is a good size
  7. create contrast between the foreground text and background color of the page that meets WCAG 2.0 Level AA standards
  8. avoid the use of color alone to convey meaning
  9. avoid blank spaces for formatting
  10. avoid floating objects, such as textboxes, and/or make them accessible if you do use them
  11. create a custom callout style to replace a floating textbox

 

License

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Best Practices in Accessible Online Design by Heather Caprette, MFA is licensed under a Creative Commons Attribution-NonCommercial 4.0 International License, except where otherwise noted.

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